Case Studies

How This Yacht Management Company Uses Tech for Proactive Cost Management

Pelorus Yacht Consulting not only manages yachts, they teach others how to properly manage their own yachts. Technology will be their best friend in order to stay organized in their operating activities.

April 15, 2024

Top 3 Benefits

Tailored Maintenance Management and Training Tool: Vessel Vanguard offers Pelorus Yacht Consulting a customized maintenance management platform that fast-tracks client onboarding and instills good boating practices.
Enhanced Transparency and Customizable System Checks: Vessel Vanguard provides Pelorus Yacht Consulting’s clients with easily accessible manuals, customizable system checks, and transparent tracking of tasks and costs, enhancing maintenance efficiency.
Cost Management and Forecasting through Analytics: Vessel Vanguard enables Pelorus Yacht Consulting to manage costs effectively and forecast maintenance needs through analytics that identify potential issues early, ensuring optimal boat performance.

Vessel Vanguard is fantastic as a training tool and a small investment that puts our clients on the right path for good boating habits. It's exactly what we needed to streamline our maintenance tasks to drive our continued operational efficiency, services, and safety.”

Juan Watson, Founder & CEO of Pelorus Yacht Consulting

Disconnected Practices

Founded in 2010 in Annapolis, Maryland, Pelorus Yacht Consulting, led by Juan Watson, initially focused on power and sail training and maintenance consulting for yacht owners. Over the years, Juan observed a gap in his clients’ understanding of boat maintenance, prompting the need for a systematic approach to embed good maintenance practices while ensuring transparency in costs and services.

As an experienced captain, Juan aimed for a consistent tracking method that surpassed conventional paper methods or generic project management applications. In 2019, he turned to Vessel Vanguard maintenance management and software, seeking a tool that could be customized for clients’ individual needs and seamlessly integrated into vessel operations.

Tailored Maintenance Management

Vessel Vanguard, a purpose-built computerized maintenance management system for the marine industry, emerged as the solution for Pelorus Yacht Consulting. The software, established in 2013, caters to both recreational and commercial operations, offering automated task management and comprehensive functions to simplify boat ownership and maintenance.

Juan appreciates the program’s quick setup time, where the Vessel Vanguard team efficiently loads vessel information within 24 hours. Pelorus now incorporates Vessel Vanguard into every client’s subscription, automatically integrating the application on their vessels during onboarding. Juan emphasizes its role as a training tool, guiding clients toward establishing good boating habits.

Once operational, Juan collaborates closely with clients to customize the system according to individual needs. While the software provides common checklist templates, customization allows clients to explore the software, ensuring real buy-in and long-term commitment.

Enhanced Transparency and Analysis

Pelorus Yacht Consulting’s clients quickly realize benefits from the maintenance application, citing ease of access to manuals and troubleshooting information as a significant advantage. Customizable system checks, such as air conditioning, empower clients to align checks with specific requirements beyond OEM recommendations.

The application brings transparency to corrective tasks, downtimes, and associated costs. Juan highlights the utilization of Vessel Vanguard for collecting and analyzing annual oil samples, showcasing the advantage of identifying potential issues before they escalate into costly repairs.

The system’s analytics enable Juan to identify trends and maintain systems efficiently, contributing to owners’ desire for top-level boat performance. Managing costs and forecasting maintenance activities based on realistic data collected through Vessel Vanguard has become an invaluable aspect of Pelorus’s service.

As Pelorus expands its customer base along the eastern seaboard, Juan explores additional features, such as the application’s charter maintenance dashboard. This feature aims to benefit charter customers by optimizing maintenance scheduling alongside charter trips, minimizing downtime and meeting stricter maintenance requirements.

Juan concludes with the assurance that Vessel Vanguard contributes significantly to Pelorus Yacht Consulting’s motto of managing the trouble-to-fun ratio, ensuring that boat ownership remains an enjoyable and worthwhile experience. The system continues to play a pivotal role in driving operational efficiency, enhancing services, and prioritizing safety for Pelorus and its expanding clientele.

About Vessel Vanguard

Vessel Vanguard, a leading marine safety and maintenance software provider, is dedicated to revolutionizing the maritime industry. Committed to innovation, we deliver solutions to streamline operations and enhance vessel performance. Our proactive maintenance approach reduces downtime, ensures warranty compliance, schedules preventive maintenance, and keeps parts ready. Protect yourself, your crew, your operation, and asset value with Vessel Vanguard.

To learn more, schedule a demo today at www.vesselvanguard.com/demo.